At Pyrene Fire Security, we are a trusted full-service fire protection company serving Manitoba and the surrounding areas for over 37 years. We specialize in providing comprehensive fire safety solutions, including system installation, maintenance, inspections, and top-quality life-safety products. Our reputation is built on ethical business practices, exceptional service, and competitive pricing. We take pride in safeguarding our clients’ buildings and ensuring their peace of mind.

Position Overview:

We are seeking a highly organized and detail-oriented Office Administrative Assistant to support our team with day-to-day administrative operations. The successful candidate will help ensure the smooth running of the office by providing support across departments and handling general administrative tasks. If you thrive in a fast-paced environment, are proactive and dependable, and enjoy multitasking, we encourage you to apply!

Responsibilities:

• Answer and direct phone calls and emails professionally

• Greet and assist phone and walk-in customers, including accepting payments

• Provide administrative support to managers and technicians

• Maintain digital and physical filing systems

• Perform data entry and keep customer records up to date

• Prepare and send invoices and customer correspondence

• Conduct collection calls for outstanding account balances as needed

• Order office supplies and manage inventory

• Handle outgoing mail

• Support scheduling coordinator with bookings (as needed)

• Dispatch incoming service calls to technicians (as needed)

• Assist other departments with clerical tasks as required

Qualifications:

We’re seeking someone with a positive attitude and strong organizational skills. The ideal candidate will have:

• Previous experience in an administrative or office support role

• Strong written and verbal communication skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

• Excellent organizational and multitasking abilities

• Ability to work independently and as part of a team

• Familiarity with Sage or other accounting software (an asset)

• High school diploma or equivalent

Wages and Benefits:

• Competitive salary based on qualifications and experience

• Casual dress code

• Comprehensive health benefits (dental, disability, extended health, vision, life insurance)

• Tuition reimbursement

• Free onsite parking

• Opportunity for career growth and development

Hours of Work:

• Full-time, in-person: Monday to Friday, 8:30 AM to 5:00 PM

• Includes one 30-minute lunch and two 15-minute breaks

• Flexibility to support business operations as needed (occasional overtime may be required)

How to Apply

If you’re excited to join our team and contribute to a dynamic office environment, please submit your resume and a brief cover letter outlining your qualifications and experience.

To apply, please use the link below.